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How do I create or edit a survey schedule?

Ascend and Elevate are designed to support iterative processes that consist of multiple cycles of inquiry and action. A survey schedule, indicating the dates students will complete the survey each cycle, must be set so that student survey responses can be displayed correctly in reports. We recommend scheduling 1-2 full weeks for students to complete the survey each cycle.  


How often should students be surveyed?

PERTS recommends students are surveyed about every 6 weeks, but educators can determine their own survey schedule. PERTS recommends weighing the following:

  • Time instructors will need to ensure at least 80% of students complete the survey. Typically, we recommend 1-2 full weeks to allow for make-ups.

  • Reports are generated every Monday by 10am Pacific Time (PT) / 1pm Eastern (ET).They include survey responses collected through 3pm PT on Sunday.

  • If instructors are expected to convene or collaborate to review their reports, coordinate survey dates to maximize collaborative time.

  • Students must be able to experience new practices in their classes over several touch points. For example, if students only see a particular instructor twice per week, you may consider allowing more time between surveys.

How do I set or adjust a survey schedule for 1 class?
  1. Sign in 

  2. Click Schedules in the Community you would like to work with

  3. Click the box above all Classes to select all or to select specific Classes, click the box next to each Class name 

  4. Select the dates students will be surveyed. You can also click the X next to the dates to delete them

  5. Select the dates students will be surveyed

  6. Click Save # Changes

How do I set or adjust a survey schedule for multiple classes?
  1. Sign in 

  2. Click Schedules in the Community you would like to work with

  3. Click the box above all Classes to select all or to select specific Classes, click the box next to each Class name 

  4. In the blue row, click the Start date - End date field that you want to update and a calendar selector will appear

  5. Select the dates students will be surveyed

  6. Click Save # Changes

How do I delete a survey cycle?
  1. Sign in 

  2. Click Schedules in the Community you would like to work with

  3. Click the date field for the survey cycle you’d like to delete

  4. Click Delete below the calendar

Note: Only Survey Cycles 4+ can be deleted.

Why can’t I save my schedule?

Survey dates must be set in chronological order. You may be prevented from saving your schedule if it includes a conflict. For example, you cannot set Survey 2 dates to occur before Survey 1 dates. Once the conflict is corrected, the survey schedule can be saved.

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